• Administrative Assistant

    Job Locations US
    Job ID
    2018-2024
    Category
    Administrative
    Clearance Level
    Secret
  • Overview

    RGS, a USfalcon company, brings fresh ideas and powerful insights to the government’s toughest challenges. For over 30 years leaders have turned to us for a new perspective – one that adds energy and creativity to each project regardless of its size or complexity. RGS gets the job done. We work closely with defense, homeland security, law enforcement, and intelligence agencies to achieve their mission better, faster, and more economically.

     

    RGS Associates, Inc. is seeking an Administrative Support Professional.  Qualified candidates must have demonstriated experience in specialty areas including calendar scheduling and maintenance, email and phone management, records management and filing, meeting and conference planning, inventory maintenance, travel booking, program expenditure tracking, and senior level executive support. Candidates must have proven mastery of the Microsoft Office suite, as well first-rate office management skills and customer service.

    Responsibilities

    The scope of the administrator's work is to provide guidance and assistance on the completion of tasks for general office and/or program support. The nature of the position demands a degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. The position requires extensive knowledge of administrative processes and procedures.

    • Office Administration Experience
    • Maintains a schedule of appointments for a manager or office
    • Monitors e-mail and telephones of manager(s) or office members
    • Drafts, proofreads, edits and gives final review of all correspondences
    • Produces other documents such as instructions, spreadsheets, presentations, and reports

    Qualifications

    Requirements:

    • Five years of administrative support experience, including two years supporting DoD
    • Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives
    • Knowledge in the use of MS Office, the Internet, and other internal applications necessary to train others
    • Excellent oral and written communication skills sufficient to compose and deliver responses to customers' questions in a clear and concise manner
    • Excellent skills in planning and organizing to systematically coordinate, track, and complete work flow in accordance with the unique guidelines and procedures of multiple agencies/organizational entities
    • Strong interpersonal skills to gather task information and/or project specifications from customers
    • Ability to anticipate customer requirements, and suggest, implement, and follow up on solutions
    • Ability to adapt to changing work requirements and priorities that may require overtime or extended hours
    • Ability to be discreet and maintain confidentiality

    Clearance:

    Active Secret clearance required.

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